Public Defense Management 2023
November 2-3, 2023
2023 Public Defense Management Conference
Thursday, November 2, 8:30 AM – 5:15 pm
Friday, November 3, 8:30 AM – 12:00 PM
Eagle Crest Resort, Redmond
Lodging: Eagle Crest lodging is limited at this time, alternate sites arranged. For details click venue.
View the topics to be addressed under the Agenda tab.
_______
Early Bird Registration — Until October 23
Lawyers — $265
NonLawyers — $170
Students — $50, with membership included
Standard Registration — After October 23
Lawyers — $290
NonLawyers — $195
Students — $50, with membership included
_______
Who may attend?
This program is open to defense lawyers and those professionals and law students directly involved in the defense function.
_______
What’s included in the fee?
• Seminar admission
• Complete course material in advance (via Dropbox link)
• CLE credit
• Breakfast both days, lunch on Thursday, a reception Thursday evening, and refreshments during the breaks.
_______
Financial assistance?
Members contact OCDLA by October 23 about scholarships, payment plans or creative payment arrangements.
_______
Cancellations
Seminar cancellations made before October 30 will receive a refund less a $25 cancellation fee.
Seminar cancellations made on or after October 30 (date material is emailed) will receive a refund less a $100 cancellation /written material fee.
_______
No-show Policy
Written materials are sent in advance to all participants. Audio materials in the form of MP3 recordings well be sent to OCDLA members only; nonmembers who do not attend are ineligible to receive the recordings or a refund.
CLE Credit
CLE credits will be applied for in Oregon. For credits in California, Washington or other states, contact Jennifer Root at OCDLA, 541/686-8716.
Thursday, November 2, 8:30 AM – 5:15 pm
Friday, November 3, 8:30 AM – 12:00 PM
Eagle Crest Resort, Redmond
Lodging: Eagle Crest lodging is limited at this time, alternate sites arranged. For details click venue.
View the topics to be addressed under the Agenda tab.
_______
Early Bird Registration — Until October 23
Lawyers — $265
NonLawyers — $170
Students — $50, with membership included
Standard Registration — After October 23
Lawyers — $290
NonLawyers — $195
Students — $50, with membership included
_______
Who may attend?
This program is open to defense lawyers and those professionals and law students directly involved in the defense function.
_______
What’s included in the fee?
• Seminar admission
• Complete course material in advance (via Dropbox link)
• CLE credit
• Breakfast both days, lunch on Thursday, a reception Thursday evening, and refreshments during the breaks.
_______
Financial assistance?
Members contact OCDLA by October 23 about scholarships, payment plans or creative payment arrangements.
_______
Cancellations
Seminar cancellations made before October 30 will receive a refund less a $25 cancellation fee.
Seminar cancellations made on or after October 30 (date material is emailed) will receive a refund less a $100 cancellation /written material fee.
_______
No-show Policy
Written materials are sent in advance to all participants. Audio materials in the form of MP3 recordings well be sent to OCDLA members only; nonmembers who do not attend are ineligible to receive the recordings or a refund.
CLE Credit
CLE credits will be applied for in Oregon. For credits in California, Washington or other states, contact Jennifer Root at OCDLA, 541/686-8716.
Public Defense Management Conference
November 2-3, 2023
Eagle Crest, Redmond
Program
Note: All speakers, topics and times subject to change.
7:30 Registration / Continental Breakfast (included)
8:30 Welcome
Jessica Kampfe, Executive Director, Office of Public Defense Services
8:45 Managing to Support Well-Being
Jenny Andrews, Director of Training, Indigent Defense Improvement Division, Office of State Public Defender, Oakland, CA
Public Defense leaders are uniquely situated to provide support of defense team members, both individually and organizationally. Working in public defense has very real impacts on our well-being. Though we must maintain our physical and mental health in order to provide competent and client-centered representation to the people we represent, we face constant obstacles of working within under-resourced agencies, being exposed to trauma, and handling casework demands that challenge our boundaries and rest. Leaders can support individualized strategies to sustain well-being while working in public defense, community care strategies to create public defense culture supportive of well-being, and strategies to advocate for systemic change to increase access to justice. Drawing from the ABA Well-Being Task Force recommendations, and the US Surgeon General recommendations for a healthy organization, this session will include specific examples of communication strategies to increase organizational well-being, such as individual check ins, event debriefings, team/project meetings, and organizational updates that reaffirm mission and purpose.
9:45 Respectful Workplace Training for Managers: Managing to Avoid Risk
Marc E. Alifanz, Portland
This 60-minute presentation focuses on the key issues that managers should focus on to create a more open, welcoming, workplace while reducing risk of discrimination, harassment, and retaliation claims.
After this session, attendees will be able to:
10:45 Break / Transition to Breakouts
11:00 Breakouts
1) Consortia NOW: Best Practices – Room B
Ruben Medina, Clackamas Indigent Defense Corporation, Oregon City, and OCDLA Board Member
2) How to Be an Effective Advocate for Public Defense at the Oregon Legislature and Locally – Room CD
Mae Lee Browning, OCDLA Legislative Director
12:00 Lunch
1:00 Breakouts
1) How to Set Up and Organize a Business 101 – Room B
Marcelle “Marci” Hansen, Lane Community College, Eugene
No one knows everything when starting a business. A chef knows how to cook, not how to handle accounting and human resources. Public Defenders know the law and the justice system, not necessarily marketing and technology. Knowing what you don't know is a big first step towards success. This presentation will walk you through the steps you need to consider as an entrepreneur and offer some direction to take with each step.
2) Caseload Reporting: Review of Processes – Room CD
What does OPDS do with the data received?
OPDS Data Team: Shelley Dillon and Madeline “Maddy” Davis
Staff Track
2:00 Break
2:15 Introduction to the Massachusetts Assigned Counsel System
Rose King, Director, CPCS Criminal Trial Support Unit
Brendan Cox, a member of Suffolk Lawyers for Justice Bar Advocate Program which contracts with CPCS, Suffolk County, Massachusetts
3:15 2023-25 Contracts Management: Roster and Costs Spreadsheet (ROC)/OPDS Policy Changes
OPDS Program Analysts Megan Doak, BJ McCartney, Adelina Hernandez, and Alena Haines'
Shannon Flowers, Chief Juvenile Trial Counsel
4:15 SB 337: Overview and Listening Session
Ken Sanchagrin, Executive Director, Criminal Justice Commission
This session provides an overview of recently passed legislation reforming certain aspects of Oregon’s public defense system. Senate Bill 337, which became operative on July 21 of this year, changes both the model of public defense delivery and oversight of the provision of public defense services within the state. A brief overview of the legislation will be followed by a listening session where attendees will be given the opportunity to provide feedback regarding these legislative changes which could be used by OPDS staff as they work toward the implementation of SB 337.
5:15 Welcome from Rep. Jason Kropf and Other Legislators (Invited)
5:30 Adjourn for the day
5:30–7:00 Reception
Friday November 3
Moderator: Karen Stenard, Lane County Juvenile Consortium, Eugene
7:45 Breakfast: Meet and greet OPDS Analysts, Deputies and Public Defense Contract Administrators
8:30 Breakout
1) ABA Principles 2023 Update: Ten Principles of a Public Defense System – Room B
Pam Metzger, Executive Director, & Malia Brink, Senior Policy Attorney, Deason Criminal Justice Reform Center
In 2002, the ABA adopted the Ten Principles of a Public Defense Delivery System. The Ten Principles were created as a practical guide for governmental officials, policymakers, and other parties who are charged with creating and funding new, or improving existing, public defense delivery systems. They constitute the fundamental criteria necessary to design a system that provides effective, efficient, high-quality, ethical, conflict-free representation for criminal defendants who are unable to afford an attorney. Since their adoption, the Ten Principles have become the standards against which public defense systems are measured. In August of this year, the ABA adopted a revised Ten Principles. The updated Ten Principles reflect important changes in defense practice, constitutional developments, and legal administration. This session will discuss the recent revisions to the Ten Principles and address what these changes say about the future of public defense practice and administration.
2) 2023-25 Contracts Q&A (Cont. from contract session Thurs) – Room CD
9:30 Break
9:45 Why Data Matters: The Big Picture
Pam Metzger, Executive Director, & Malia Brink, Senior Policy Attorney, Deason Criminal Justice Reform Center
Public defense providers represent millions of people every year. Yet, public defense remains a largely data-less enterprise, a black box of discretionary decisions disconnected from any systemic analysis about the relationship between practices, expenditures, and client outcomes.
Unlike many other complex, high-stakes industries, such as aviation and medicine, lawyers, particularly, public defense lawyers, have yet to realize the benefits of data-driven, system-based approaches.
But what if defense lawyers could better demonstrate their impact? Or make more informed decisions based on what has proven effective in the past? This session will explore how a data-based approach can improve indigent defense services. Topics will include the data that public defense attorneys should collect and analyze, and how that data can be used to improve public defense at both the practice and system levels.
10:45 Ethics: How to Bill Hourly in Oregon with Tips from the Federal CJA System
Laura Coffin, Eugene
11:45 Closing Remarks
Jessica Kampfe, Executive Director, OPDS
Noon Adjourn
November 2-3, 2023
Eagle Crest, Redmond
Program
Note: All speakers, topics and times subject to change.
Thursday Nov. 2
Moderator: Caitlin Plummer, Public Defenders Services of Lane County and OCDLA Board Member7:30 Registration / Continental Breakfast (included)
8:30 Welcome
Jessica Kampfe, Executive Director, Office of Public Defense Services
8:45 Managing to Support Well-Being
Jenny Andrews, Director of Training, Indigent Defense Improvement Division, Office of State Public Defender, Oakland, CA
Public Defense leaders are uniquely situated to provide support of defense team members, both individually and organizationally. Working in public defense has very real impacts on our well-being. Though we must maintain our physical and mental health in order to provide competent and client-centered representation to the people we represent, we face constant obstacles of working within under-resourced agencies, being exposed to trauma, and handling casework demands that challenge our boundaries and rest. Leaders can support individualized strategies to sustain well-being while working in public defense, community care strategies to create public defense culture supportive of well-being, and strategies to advocate for systemic change to increase access to justice. Drawing from the ABA Well-Being Task Force recommendations, and the US Surgeon General recommendations for a healthy organization, this session will include specific examples of communication strategies to increase organizational well-being, such as individual check ins, event debriefings, team/project meetings, and organizational updates that reaffirm mission and purpose.
9:45 Respectful Workplace Training for Managers: Managing to Avoid Risk
Marc E. Alifanz, Portland
This 60-minute presentation focuses on the key issues that managers should focus on to create a more open, welcoming, workplace while reducing risk of discrimination, harassment, and retaliation claims.
After this session, attendees will be able to:
- Understand the relationship between strong, open, management techniques and organizational risk;
- See how compliance and culture drive risk reduction and a better employee experience;
- Address concerns from employees who are reluctant to share;
- Understand the law around discrimination, harassment, retaliation, and bullying behavior;
- Understand managers' responsibilities to help enforce the law and individual workplace policies; and
- Learn about the biggest mistakes managers make that drive risk.
10:45 Break / Transition to Breakouts
11:00 Breakouts
1) Consortia NOW: Best Practices – Room B
Ruben Medina, Clackamas Indigent Defense Corporation, Oregon City, and OCDLA Board Member
2) How to Be an Effective Advocate for Public Defense at the Oregon Legislature and Locally – Room CD
Mae Lee Browning, OCDLA Legislative Director
12:00 Lunch
1:00 Breakouts
1) How to Set Up and Organize a Business 101 – Room B
Marcelle “Marci” Hansen, Lane Community College, Eugene
No one knows everything when starting a business. A chef knows how to cook, not how to handle accounting and human resources. Public Defenders know the law and the justice system, not necessarily marketing and technology. Knowing what you don't know is a big first step towards success. This presentation will walk you through the steps you need to consider as an entrepreneur and offer some direction to take with each step.
2) Caseload Reporting: Review of Processes – Room CD
What does OPDS do with the data received?
OPDS Data Team: Shelley Dillon and Madeline “Maddy” Davis
Staff Track
2:00 Break
2:15 Introduction to the Massachusetts Assigned Counsel System
Rose King, Director, CPCS Criminal Trial Support Unit
Brendan Cox, a member of Suffolk Lawyers for Justice Bar Advocate Program which contracts with CPCS, Suffolk County, Massachusetts
3:15 2023-25 Contracts Management: Roster and Costs Spreadsheet (ROC)/OPDS Policy Changes
OPDS Program Analysts Megan Doak, BJ McCartney, Adelina Hernandez, and Alena Haines'
Shannon Flowers, Chief Juvenile Trial Counsel
4:15 SB 337: Overview and Listening Session
Ken Sanchagrin, Executive Director, Criminal Justice Commission
This session provides an overview of recently passed legislation reforming certain aspects of Oregon’s public defense system. Senate Bill 337, which became operative on July 21 of this year, changes both the model of public defense delivery and oversight of the provision of public defense services within the state. A brief overview of the legislation will be followed by a listening session where attendees will be given the opportunity to provide feedback regarding these legislative changes which could be used by OPDS staff as they work toward the implementation of SB 337.
5:15 Welcome from Rep. Jason Kropf and Other Legislators (Invited)
5:30 Adjourn for the day
5:30–7:00 Reception
Friday November 3
Moderator: Karen Stenard, Lane County Juvenile Consortium, Eugene
7:45 Breakfast: Meet and greet OPDS Analysts, Deputies and Public Defense Contract Administrators
8:30 Breakout
1) ABA Principles 2023 Update: Ten Principles of a Public Defense System – Room B
Pam Metzger, Executive Director, & Malia Brink, Senior Policy Attorney, Deason Criminal Justice Reform Center
In 2002, the ABA adopted the Ten Principles of a Public Defense Delivery System. The Ten Principles were created as a practical guide for governmental officials, policymakers, and other parties who are charged with creating and funding new, or improving existing, public defense delivery systems. They constitute the fundamental criteria necessary to design a system that provides effective, efficient, high-quality, ethical, conflict-free representation for criminal defendants who are unable to afford an attorney. Since their adoption, the Ten Principles have become the standards against which public defense systems are measured. In August of this year, the ABA adopted a revised Ten Principles. The updated Ten Principles reflect important changes in defense practice, constitutional developments, and legal administration. This session will discuss the recent revisions to the Ten Principles and address what these changes say about the future of public defense practice and administration.
2) 2023-25 Contracts Q&A (Cont. from contract session Thurs) – Room CD
9:30 Break
9:45 Why Data Matters: The Big Picture
Pam Metzger, Executive Director, & Malia Brink, Senior Policy Attorney, Deason Criminal Justice Reform Center
Public defense providers represent millions of people every year. Yet, public defense remains a largely data-less enterprise, a black box of discretionary decisions disconnected from any systemic analysis about the relationship between practices, expenditures, and client outcomes.
Unlike many other complex, high-stakes industries, such as aviation and medicine, lawyers, particularly, public defense lawyers, have yet to realize the benefits of data-driven, system-based approaches.
But what if defense lawyers could better demonstrate their impact? Or make more informed decisions based on what has proven effective in the past? This session will explore how a data-based approach can improve indigent defense services. Topics will include the data that public defense attorneys should collect and analyze, and how that data can be used to improve public defense at both the practice and system levels.
10:45 Ethics: How to Bill Hourly in Oregon with Tips from the Federal CJA System
Laura Coffin, Eugene
11:45 Closing Remarks
Jessica Kampfe, Executive Director, OPDS
Noon Adjourn
Eagle Crest Resort, Redmond
Location:
1522 Cline Falls Rd
Redmond OR 97756
As of October 06, the room block is sold out of double queen and 1-bedroom suite rooms.
The resort offers 2 and 3 bedroom vacation rentals at discounted rates:
2 bedroom 2 bath suite – $189 + tax and $125 cleaning fee
3 bedroom 2 bath suite – $209 + tax and $125 cleaning fee
Call 855-682-4786 and mention that you are with the OCDLA Management Conference.
Resort Amenities Include:
Alternate Lodging:
As of October 9 we have secured alternate lodging at the following hotels:
Hampton Inn, Redmond
Location:
3901 SW 21st Street
Redmond, OR 97756
(541) 527-1948
King – $156.50 + tax
2 Queen – $166.50 + tax
Best Western Plus – Rama Inn, Redmond
Location:
2630 SW 17th Place
Redmond, OR 97756
(541) 580-8080
2 Queen -or- King – $159 + tax
Location:
1522 Cline Falls Rd
Redmond OR 97756
As of October 06, the room block is sold out of double queen and 1-bedroom suite rooms.
The resort offers 2 and 3 bedroom vacation rentals at discounted rates:
2 bedroom 2 bath suite – $189 + tax and $125 cleaning fee
3 bedroom 2 bath suite – $209 + tax and $125 cleaning fee
Call 855-682-4786 and mention that you are with the OCDLA Management Conference.
Resort Amenities Include:
- Play 18-holes on One of Three Courses
- Rent Bicycles for the Entire Family
- Walk Along Miles of Trails
- Aerie Cafe and Niblick & Greene's
- Resort Pools & Sports Centers
- Tennis, Basketball, Volleyball and Raquetball
As of October 9 we have secured alternate lodging at the following hotels:
Hampton Inn, Redmond
Location:
3901 SW 21st Street
Redmond, OR 97756
(541) 527-1948
King – $156.50 + tax
2 Queen – $166.50 + tax
Best Western Plus – Rama Inn, Redmond
Location:
2630 SW 17th Place
Redmond, OR 97756
(541) 580-8080
2 Queen -or- King – $159 + tax
Registration is not yet open, please check back.